| TD: IDEF Data Retention and Disposal

IDEF Data Retention and Disposal, v1.0

Specifies requirements in accordance with Identity Ecosystem Framework (IDEF) requirement PRIVACY-14: DATA RETENTION AND DISPOSAL.

Assessment Steps (2)

1 Limited Retention of Personal Information Over Time (LimitedRetentionofPersonalInformationOverTime) Does the entity limit the retention of personal information to the time necessary for providing and administering the functions and services to users for which the information was collected, except as otherwise required by law or regulation? Artifact A1 Provide evidence (e.g. organizational policies, procedures, compliance/assessment reports, etc.) and supporting notes as appropriate to support the assessor's response to this assessment step.
2 Secure Disposal of Personal Information (SecureDisposalofPersonalInformation) Does the entity securely dispose of personal information, when it is no longer needed, in a manner aligning with appropriate industry standards and/or legal requirements? Artifact A1 Provide evidence (e.g. organizational policies, procedures, compliance/assessment reports, etc.) and supporting notes as appropriate to support the assessor's response to this assessment step.

Conformance Criteria (1)

Data Retention and Disposal Entities MUST limit the retention of personal information to the time necessary for providing and administering the functions and services to users for which the information was collected, except as otherwise required by law or regulation. When no longer needed, personal information MUST be securely disposed of in a manner aligning with appropriate industry standards and/or legal requirements. Citation IDEF Page 22

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Metadata

Identifier

https://artifacts.trustmarkinitiative.org/lib/tds/idef-data-retention-and-disposal/1.0/

Publication Date

2018-10-01

Issuing Organization

Trustmark Initiative (https://trustmarkinitiative.org/) View Contact

Trustmark Support

help@trustmarkinitiative.org

555-555-5555

No Mailing Address

Keywords

IDEF, Limitation, Privacy, Purpose, Retention

Issuance Criteria

yes(ALL)

Target Recipient

Entities that want to participate in the Identity Ecosystem and demonstrate satisfaction of baseline identity service requirements and best practices such as those defined by the Identity Ecosystem Framework (IDEF) 1.0.

Legal Notice

This artifact is published by the Georgia Tech Research Institute (GTRI) as part of the Trustmark Initiative. This artifact and the information contained herein is provided on an "AS IS" basis, and GTRI disclaims all warranties, express or implied, including but not limited to any warranty that the use of the information herein will not infringe any rights or any implied warranties or merchantability or fitness for a particular purpose. In addition, GTRI disclaims legal liability for any loss incurred as a result of the use or reliance on the document or the information contained herein.

Sources (1)

IDEF	Identity Ecosystem Steering Group. Identity Ecosystem Framework (IDEF) Baseline Functional Requirements v1.0 with Supplemental Guidance. Approved on 15 Oct 2015. https://www.idesg.org/portals/0/documents/core/IDEF-Baseline-Requirement-v1.0-with-Supplemental-Guidance_MOD.pdf.

Terms (5)

Term Name	Abbreviations	Definition
Entity		Any organization providing identity services.
Identity Ecosystem Framework	IDEF	The overarching set of policies, best practices and standards that serve as the policy foundation for the Identity Ecosystem.
Identity Ecosystem Steering Group	IDESG	A voluntary, public-private partnership dedicated to developing an Identity Ecosystem Framework (IDEF) and services to better online digital identity. The IDESG looks to advance the Identity Ecosystem called for in the National Strategy for Trusted Identities in Cyberspace (NSTIC).
Personal Information		Broadly means any information about or linked to a user that is collected, used, transmitted, or stored in or by digital identity management functions.
User		In usability statements, refers to an individual human being. This does not include machines, algorithms, or other non-human agents or actors. Equivalents and related terms may include: user- centric, user-centered, human-centered, end user, individual user, user-friendly. In security statements, may refer either to an individual natural person, or to an entity such as a company or agency: Various security requirements may confer opportunities, rights or remedies on a party or account which is served by a cybersecurity function, whether that account relates to a single human or to an organization.

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