Personally Identifiable Information Is Only Extracted From Sensitive Information For official Business, v1.0

Defines conformance and assessment criteria for verifying that PII extracted from sensitive information only for the purpose of official business.
If an assessment step references organization-defined elements (E.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), corresponding citations/excerpts must be provided to confirm that the organization has established and documented these values and that they apply as referenced in the conformance criteria.

Similarly, if a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]) is specified, evidence must be provided to establish that the option(s) implemented by the organization have been defined and documented.

The assessment step shall not be marked as satisfied without this evidence.

Assessment Step

1
PII Extracted for Official Business (PIIExtractedforOfficialBusiness)
Is PII extracted from sensitive information only for the purpose of official business?
Artifacts
A1
Provide evidence (e.g. organizational policies, procedures, compliance/assessment reports, etc.) that support the assessor's response to this assessment step.
A2
Provide the type(s) of sensitive information processed by the organization.
Parameter
Information Typesrequired
ENUM_MULTI : Select the type(s) of sensitive information that apply.
  • PII
  • III
  • CHRI
  • NCIC-R
  • NCIC-NR
  • CJI
  • Other
If conformance criteria reference organization-defined elements (e.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), these values must be defined and documented by the organization.

Similarly, if the criteria specify a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]), the option(s) implemented by the organization must also be defined and documented.

Conformance Criteria (1)

C1
PII shall be extracted from CJI for the purpose of official business only.
Citation
CJIS-SP-V5-4
Section 4.3.