Policies for Extracted Personally Identifiable Information (PII) Based on State and Local Rules, v1.0

Defines conformance and assessment criteria for verifying that an organization has developed policies based on state and local privacy rules for handling PII extracted from sensitive information.
If an assessment step references organization-defined elements (E.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), corresponding citations/excerpts must be provided to confirm that the organization has established and documented these values and that they apply as referenced in the conformance criteria.

Similarly, if a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]) is specified, evidence must be provided to establish that the option(s) implemented by the organization have been defined and documented.

The assessment step shall not be marked as satisfied without this evidence.

Assessment Step

1
PII Policies Based on State and Local Rules (PIIPoliciesBasedonStateandLocalRules)
Has the organization developed policies based on state and local privacy rules to ensure that appropriate controls are applied when handling PII extracted from sensitive information?
Artifacts
A1
Provide evidence (e.g. organizational policies, procedures, compliance/assessment reports, etc.) that support the assessor's response to this assessment step.
A2
Provide the type(s) of sensitive information processed by the organization.
Parameter
Information Typesrequired
ENUM_MULTI : Select the type(s) of sensitive information that apply.
  • PII
  • III
  • CHRI
  • NCIC-R
  • NCIC-NR
  • CJI
  • Other
If conformance criteria reference organization-defined elements (e.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), these values must be defined and documented by the organization.

Similarly, if the criteria specify a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]), the option(s) implemented by the organization must also be defined and documented.

Conformance Criteria (1)

C1
Agencies shall develop policies, based on state and local privacy rules, to ensure appropriate controls are applied when handling PII extracted from CJI.
Citation
CJIS-SP-V5-4
Section 4.3.