Privacy - Data Retention and Disposal - Retention of Collected PII, v1.0

Defines conformance and assessment criteria for verifying that an organization retains each collection of personally identifiable information (PII) for organization-defined time period to fulfill the purpose(s) identified in the notice or as required by law.
If an assessment step references organization-defined elements (E.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), corresponding citations/excerpts must be provided to confirm that the organization has established and documented these values and that they apply as referenced in the conformance criteria.

Similarly, if a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]) is specified, evidence must be provided to establish that the option(s) implemented by the organization have been defined and documented.

The assessment step shall not be marked as satisfied without this evidence.

Assessment Step

1
Privacy - Data Retention and Disposal - Retention of Collected PII (Privacy-DataRetentionandDisposal-RetentionofCollectedPII)
Does the organization retain each collection of personally identifiable information (PII) for [Assignment: organization-defined time period] to fulfill the purpose(s) identified in the notice or as required by law?
Artifact
A1
Provide evidence (e.g. organizational policies, procedures, compliance/assessment reports, etc.) that support the assessor's response to this assessment step.
Parameter
Retention Periodrequired
NUMBER : Provide the retention period (in months) for collected PII.
If conformance criteria reference organization-defined elements (e.g. <organization-defined personnel or roles>, <organization-defined frequency>, etc.), these values must be defined and documented by the organization.

Similarly, if the criteria specify a "Selection" among multiple options (e.g. [Selection (one or more): as needed; ]), the option(s) implemented by the organization must also be defined and documented.

Conformance Criteria (1)

C1
The organization retains each collection of personally identifiable information (PII) for [Assignment: organization-defined time period] to fulfill the purpose(s) identified in the notice or as required by law.
Citation
SP800-53R4
Appendix J, DM-2 [a]